Vacancies: University of Sierra Leone Teaching Hospitals Complex

OFFICE OF THE ACTING CHIEF MEDICAL DIRECTOR

BACKGROUND:

The Ministry of Health and Sanitation (MoHS) of the Government of the Republic of Sierra Leone has the overall responsibility of providing leadership and coordination of health services in the country. In fulfilling that mandate, the MoHS constantly develop policies and implements programmes and interventions aimed at providing safe healthcare services to patients at an affordable cost and in the most efficient manner. Consistent with the above, the government of Sierra Leone established the College of Medicine and Allied Health Sciences (COMAHS) in 1989 to train medical practitioners who will provide safe and high quality healthcare services to the people of Sierra Leone. To date, it remains the only Medical School in the country. While the institution has been indispensable in the overall delivery of healthcare in the country, it has never attained the status of training specialized medical doctors and currently, all doctors trained at COMAHS have to seek specialized training from other countries in the sub-region or elsewhere. The practice of sending doctors for specialized training in other countries is both expensive and does not always produce the desired number of specialists since many doctors fail to return home after completion of training. Consequently, the number of specialists in the country has constantly remained low and therefore inadequate to meet the needs of the country. This unfortunate situation was exacerbated by the outbreak of the Ebola virus disease when many doctors died within a short period of time, leaving an already understaffed health system struggling to cope during an emergency of global proportions. To address this situation, the Government of Sierra Leone, through the Ministry of Health and Sanitation has established a local Post Graduate Medical Training Programme as one of its flagship programmes to increase the supply of specialist doctors in the country enacted by the Teaching Hospital Complex Administration Act 2016 and the Sierra Leone Council of Postgraduate Colleges of Health Specialist Act 2016. The six core University Teaching Hospitals are located in Freetown with approximately 10,000 admissions per year. They provide medical care for adults and children from the Western Area and also serve as the only tertiary referral hospitals for the country.   The hospitals have gained accreditation from the West African colleges in the following departments: Pediatrics, Internal Medicine, Surgery, Urology, Anaesthesiology and Obstetrics/Gynecology.

  1. TITLE: Chief Medical Director

LOCATION: Freetown

REPORTING TO: The University OF Sierra Leone Teaching Hospitals Board of Administration

CONTRACT DURATION: 1 year, renewable, based on performance and availability of funds

ROLE SPECIFICATION:

Under the Strategic direction of the Teaching Hospital Board, S/he will be responsible for the effective and smooth running of the Teaching Hospitals and also ensuring a high standard of postgraduate training in all six hospitals.

KEY AREAS OF ACCOUNTABILITY:

  • Accreditation for postgraduate medical training of the remaining departments for Post graduate Specialist training
  • The Chief Medical Director shall be responsible for the execution of the policies and matters affecting the day-to-day management of the Administration.
  • Improvement in hospital’s performance and efficiency within the allocated budget.
  • Advice on strategic staff hiring and professional development of the hospital management team.
  • Ensures standards in Management and treatment at the six hospitals.

QUALIFICATIONS AND EXPERIENCE:

Minimum Education:

  • Is a registered member of a Medical and Dental Council recognized by the Board, for a period of not less than 15 years
  • Holds a post-graduate specialist medical qualification obtained not less than 10 years prior to the appointment as Chief Medical Director.
  • Should not be below the rank of a professor Administrative qualification is an added advantage;

Experience:

  1. Has considerable administrative and professional experience in matters of health and medical education at post-graduate level,
  2. Must have experience as head of Department and or Schools in University Teaching Hospitals
  3. Evidence of Medical Research is an added advantage;
  4. Candidates must be medically fit; (Attach Evidence)
  5. Candidates must be of proven good character and integrity;

Required Skills and Expertise:

  • Understanding of computer software programs and other computer skills including networking, databases, email etc.
  • Good time management skills and ability to multi-task
  • Ability to write high quality reports and briefing documents
  • Good listening and mediation skills
  • Excellent supervisory ability
  • Can work in a multi-cultural and multi-ethnic environment.
  1. TITLE Deputy Chief Medical Director

LOCATION: Freetown

REPORTING TO: The Chief Medical Director

CONTRACT DURATION: 1 year, renewable based on performance and availability of funds.

DIRECT REPORTS: Director Clinical Services

ROLE SPECIFICATION:

Under the Strategic direction of the Chief Medical Director, the DCMD will ensure a high standard of care is given within the University Teaching Hospitals. S/he will communicate gaps and Lapses in protocol management to the CMD for immediate correction and the smooth running of the Teaching Hospitals.

KEY AREAS OF ACCOUNTABILITY:

  • The Deputy Chief Medical Director shall be directly responsible to the Chief Medical Director, perform duties as assigned to him by the Chief Medical Director
  • In the absence of the Chief Medical Director performs the functions of the Chief Medical Director.

QUALIFICATIONS AND EXPERIENCE:

Minimum Education:

  • A registered member of a Medical and Dental Council recognized by the Board, for a period of not less than ten years
  • Holds a post-graduate specialist medical qualification, obtained not less than ten years prior to appointment as Deputy Chief Medical Director.
  • Should have attained the rank of a Full professor.

Experience:

  1. Has considerable administrative and professional experience in matters of health and medical education at post-graduate level,
  2. Must have experience as head of Department and or Schools in University Teaching Hospitals
  3. Evidence of Medical Research is an added advantage;
  4. Must be medically fit; (attach evidence)

Required Skills and Expertise:

  • Understanding of computer software programs and other computer skills including networking, databases, email etc.
  • Good time management skills and ability to multi-task
  • Ability to write high quality reports and briefing documents
  • Good listening skills
  • Supervisory ability
  1. TITLE: Director of Administration

LOCATION:   Freetown

REPORTING TO:   Chief Medical Director

CONTRACT DURATION: 1 year, renewable based on performance and funding availability

DIRECT REPORTS: All heads of administrative departments

ROLE SPECIFICATION:

Under the general direction of Chief Medical Director and working closely with the broader Teaching Hospitals Complex leadership teams, the Director of Administration assists in planning and management of the non-clinical departments to ensure efficient and effective functioning of the six hospitals. You will provide management and leadership oversight to a dedicated group of professionals thereby ensuring the implementation of successful operation of THC in a value based system.

KEY AREAS OF ACCOUNTABILITY:

Leadership and Organizational Development 

  • Work alongside the Deputy Chief Medical Director [DCMD] and closely with THC leadership, internal and external partners and colleagues on the development and implementation of strategic plans that meet the goals and objectives of the USLTHC.
  • Develop/strengthen administrative infrastructure of the six hospitals and advise the CMD of relevant issues and governance including operational problems/policies and departmental issues; provide administrative support to the CMD, including resolutions and recommend changes.
  • Where requested, act as Secretary to the Board and its committees, providing reports on administrative activities including compliance to Management’s policies and Procedures.
  • Perform a significant leadership and operational role in strategic planning, service innovation and systems integrations
  • Support the CMD and Board with engagement of the community in the mission of the THC by fostering relationships with key stakeholders including government agencies, partner agencies and Donors.

Management and legal compliance

  • Provide management and operational oversight of the day-to-day delivery of the department administrative operations by ensuring the integration of quality, service and efficiency improvements
  • Actively participate in the full circle of human resources management [talent acquisition, performance management, staff welfare and separation]; anticipate staffing needs and accurately assess and manage resources allocation
  • Advocate for resources and provide staff with support and tools to complete job functions; develop performance targets and manage the achievement of those targets;
  • Assures policies and procedures for operations are in compliance and raise with CMD where there are concerns and work to rectify accordingly
  • Develop and maintain strong relationships with colleagues ensuring they are complying with policies, procedures and strategy opportunities
  • In consultation with the CMD, prepares and participate in audits and surveys
  • Ensures quality funding and legal documentation are filed and protected in accordance with contract, regulatory funders requirement

Budget management

  • Provide oversight for the management of financial and revenue operations including the: creation, preparation, implementation, control and budget monitoring
  • Support the review, analysis, summarization and interpretation of financial data
  • Provide oversight for the preparation of analysis and reports that details the THC’s financial position, audit reports and share with the CMD for his review and approval for the Board

QUALIFICATION AND EXPERIENCE

Minimum Education Required:

  • Bachelor’s Degree in Business Administration, Healthcare Administration, Human Resources; Development or Social Science related field

 

Desired

  • Post Graduate qualification in Hospital administration or related relevant discipline is an asset

Experience/Skills

Required

  • Minimum 5 years of senior management experience in the Public, Private and Development sectors
  • Excellent oral and written communications skills
  • Proficiency in the use of Microsoft Office
  • Experience organizational management and development, staff development and operations management.
  • Experience in presenting in front of diverse audiences utilizing visual aids and slides or other preferred presentations
  • Solid understanding of financial and budget management.
  • Should be medically fit (attach evidence)

Desired

  • Experience I heal care administration
  • Expedience in program/project and policy development
  • Experience working with state acorns and donor funding agencies

Competencies

  • Strategic Thinking: offers and advice and creates plans based on analysis of issues and trends, and how these link to the responsibilities, capabilities and potential of the organization
  • Leadership: inspires and motivates others to high performance; accepts feedback from others; promotes the mission of the THC
  • Judgment: makes sound decisions based on facts; analyzes and problems skillfully and uses logic to reach solutions
  • Problem Solving: anticipates problems, sees how a problem and its solution impacts the THC
  • Management: maximizes organizational effectiveness
  • Communication: Effectively communicates utilizing multiple; methods and strategies; adapts and tailors communication based on the audience; keep management and staff informed of key initiatives and projects.  Ability to write high quality reports and briefing documents.
  • Teamwork: encourages integration of multi-disciplinary and cross functional teams;
  • Organization: Manages multiple projects simultaneously; determines prioritization of projects and urgency with which they are competed; creates clear project plans and organizes and manages the work effectively.  Good time management skills;
  • Quality of work: maintain high standards of ethical practice; meets accuracy standards and meets deadlines.

Note:  These positions are open to all nationalities.  Qualified women and Sierra Leoneans in the diaspora are strongly encouraged to apply.

METHOD OF APPLICATION

To apply, please send your application that includes (a mandatory cover letter and an updated CV with at least 3 references) with position title in the subject line to the following email address:

[email protected] and copy [email protected]

Deadline for submission of Application

Is Thursday. 05 December, 2019.

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